Privacy Notice

Effective Date: July 2026

1. Introduction

Boardee Sports Organizasyon Tic. Ltd. Şti. ("Boardee Sports", "we", "our", or "us") operates the official online registration platform for the 2026 Women's Pro Beach Volleyball Cup Vol.7 through www.boardeesports.com.
This Privacy Notice explains how we collect, use, store and protect your personal data when you submit an application to participate in the tournament.
The 2026 Women's Pro Beach Volleyball Cup Vol.7 is officially organized by Seans Dubai Events Company in cooperation with Rixos Premium Seagate and Rixos Sharm El Sheikh.
By submitting an application, you acknowledge that your personal data will be processed as described in this Privacy Notice.
 
2. Data Controller
The data controller responsible for processing your personal data is:
Boardee Sports Organizasyon Tic. Ltd. Şti.
Website:
www.boardeesports.com
Email:
probeachvolleyorg@gmail.com
 
3. Personal Data We Collect
Depending on your application, we may collect:

• Full name

• Date of birth

• Age

• Nationality

• Country represented

• Height and weight

• Email address

• Telephone / WhatsApp number

• Instagram profile

• Professional beach volleyball achievements

• Tournament results and rankings

• Team information

• Uploaded player photographs

• Uploaded player videos

• Passport information or passport copy (when required)

• Any other information voluntarily submitted by the applicant

 
4. Why We Collect Your Information
Your information is processed for the following purposes:

• Reviewing tournament applications

• Evaluating player eligibility

• Selecting invited teams

• Communicating with applicants

• Preparing invitation letters

• Organizing flights, accommodation and airport transfers (for selected teams)

• Tournament administration

• Accreditation

• Security and event management

• Compliance with applicable legal obligations

 
5. Invitational Tournament
The Women's Pro Beach Volleyball Cup is an international invitational tournament.
Submitting an application does not guarantee participation.
Applications are reviewed by the Organizing Committee based on professional level, international experience, country representation, event capacity and tournament objectives.
Only selected teams will receive an official invitation and participation confirmation.
 
6. Sharing Your Information
Where necessary, your personal data may be shared with:

• Seans Dubai Events Company (Official Organizer)

• Rixos Premium Seagate

• Rixos Sharm El Sheikh

• Airlines

• Airport transfer providers

• Hotel accommodation providers

• Tournament officials

• Accreditation staff

• IT service providers supporting the registration platform

Your personal data will never be sold to third parties.
 
7. International Transfers
Because the tournament is international, your personal data may be transferred between countries when necessary for tournament organization.
These transfers may include communication with the official organizer, hotels, airlines and other service providers involved in your participation.
Reasonable safeguards will be implemented to protect your personal data.
 
8. Data Retention
Your personal data will be retained only for as long as necessary to:

• Complete the application process

• Organize the tournament

• Fulfill legal obligations

• Resolve disputes if necessary

Information belonging to unsuccessful applicants will be securely deleted or anonymized after a reasonable retention period unless legal obligations require longer storage.
 
9. Photographs and Videos
Uploaded photographs and videos submitted during the application process are used solely for evaluating applications.
If you are selected to participate, photographs and videos captured during the tournament may be used for:

• Event promotion

• Website content

• Social media

• Live broadcasts

• News publications

• Future promotional materials

Such use will always relate to the promotion of the tournament and its official partners.
 
10. Your Rights
Subject to applicable laws, you may request to:

• Access your personal data

• Correct inaccurate information

• Request deletion where legally applicable

• Restrict certain processing activities

• Withdraw marketing consent at any time

• Contact us regarding any privacy concerns

Requests may be submitted to:
probeachvolleyorg@gmail.com
 
11. Security
We take reasonable technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration or destruction.
Although no online system can guarantee absolute security, we continually work to safeguard your information.
 
12. Cookies
The Boardee Sports website may use cookies and similar technologies to improve website functionality and user experience.
For more information, please refer to our Cookie Policy where applicable.
 
13. Changes to this Privacy Notice
This Privacy Notice may be updated periodically.
The latest version will always be published on this website together with its effective date.
 
14. Contact
If you have any questions regarding this Privacy Notice or the processing of your personal data, please contact:
Boardee Sports Organizasyon Tic. Ltd. Şti.
Website:
www.boardeesports.com
Email:
probeachvolleyorg@gmail.com
 
Acceptance
By submitting the tournament application, you confirm that you have read and understood this Privacy Notice and acknowledge that your personal data will be processed as described above.